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2014 Administration Jobs Kenya
The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out policy relevant research on population, health, education and development issues facing sub-Saharan Africa.
The Center seeks to recruit a Program Administrative Assistant.
Reporting to the Director of Research Capacity Strengthening Division, the Program Assistant responsibilities shall entail administrative support as detailed below:
Responsibilities
- Manage the RCS Division Director’s office and respond to queries in his/her absence;
- Schedule appointments for the Division Director and other members of the team as necessary;
- Manage meetings of the division, including preparing documentation and taking minutes as necessary;
- Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
- Maintain an effective record and filing system for contacts, project activities, correspondences, and documents for quick and easy reference;
- Develop schedules and analysis to help review products from various units within the division;
- Provide support in formatting of reports;
- Assist in proposal development process taking responsibility for administrative sections of proposals developed within the division and ensuring all application requirements are met;
- Assist in organizing for contract preparations within the Division;
- Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems;
- Assist with division financial management, including assisting with monitoring of the division budget expenditure;
- Maintain grant reporting schedules of the division in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
- Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the division teams the rationale for projects that are delayed;
- Maintain an effective record and filing system for contacts, donor correspondences and related documents; and
- Support where appropriate in the planning and execution of the identified fundraising campaigns.
Essential Skills
- First degree in business administration or related field;
- 3 years of relevant experience in a busy office, preferably an INGO;
- Good planning, financial and organizational skills;
- Good computer skills;
- Excellent communication skills in English and French (both written and verbal); and
- Excellent interpersonal skills.
Interested candidates are encouraged to apply enclosing a detailed CV, quoting current and expected salary and providing contact details of three referees to the address below by 7th February 2014.
Only short listed candidates will be contacted.
Please indicate the position you are applying for on the subject line of your email.
Applications should be sent to: jobs@aphrc.org.
Cover letters should be addressed to:
The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787-00100 GPO,
Nairobi
www.aphrc.org
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The post NGO Administrative Assistant Jobs Kenya appeared first on Career Point Kenya.Click on the link for the original.
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