Administration Kenyan Jobs
Executive Assistant
Description
Mobius Motors designs, manufactures, and sells highly durable, highly affordable vehicles for Africa’s mass market. Our vehicles create a transport platform that empowers local entrepreneurs to run profitable transportation services to end-users in their communities.
We are seeking a long-term commitment from an exceptional mid-career
Executive Assistant.
The role will support the Chief Executive Officer and the leadership teamin interactions with internal and external audiences.
The Executive Assistant is responsible for providing executive support to the CEO and managing the day to day operations of the CEO’s Office in an efficient and effective manner.
Duties & Responsibilities
Operations Management
- Oversight responsibility for providing high level secretarial, logistic and administrative supportto the CEO and the leadership team.
- Read and screen incoming correspondence and reports, handle some matters personally and forwardthe relevant ones to the CEO for advice and action.
- Oversee the preparation and monitoring of the office operations budget.
- Establish and oversee maintenance of the company filing and records management systems.
- Coordinate and oversee administrative support for the CEO to ensure deliberate, seamless and orderly day-to-day operation.
- Coordinate detailed domestic and international travel arrangements for the CEO and Directors.
- Schedule multifaceted conference calls, including drafting agenda and coordinating attendees.
- Handle high-touch and/or confidential matters with external and internal stakeholders.
- Produce intricate Excel, Word and PowerPoint deliverables on behalf of the CEO and leadership.
- Participate-in and facilitate team meetings/events and other activities that improve operations and morale.
Financial Support
- Manage the company credit card and make payments from the Mobius corporate account under the direct instruction of either the CEO or Financial Director.
- Ensure all cash monies are fully accounted and stored securely within the designated areas of the Mobius office. You will be held personally accountable for any loss/theft of such funds.
Qualifications
- An ideal candidate should combine a unique blend of exceptional organisational, analytical, communication and interpersonal skills. They should possess an energetic disposition along with the ability to prioritise multiple tasks and take initiative regularly. They should be rigorous, pragmatic and on-the-ground solution focussed – not overly academic.
Required
- 3 years’ experience in an administrative role in a fast paced, demanding environment
- Ability to work strategically and cooperatively in a team environment with all levels of professional, technical and administrative staff
- Sound judgment, maturity, and sense of urgency with the ability to be decisive and thoughtful
- Highly credible, collaborative, professional and resourceful style
- Extremely trustworthy with the ability to handle confidential matters and sensitive information
- Executive presence, demonstrating comfort speaking internally/externally on behalf of the CEO
- Smart, strategic, diplomatic and proactive; working in a fast-paced, high-performance culture
- Exceptional attention to detail and high quality deliverable outputs
- Exceptional organisation skills with good time management and resourcefulness
- Ability to multi-task in a fast paced environment and to remain graceful under pressure
- Excellent interpersonal skills and a high degree of professionalism
- Excellent problem solving and analytical ability in cross-functional multi-cultural environment
- Exceptional written communication skills and with experience in writing compelling messages to external stakeholders; enthusiasm to communicate clearly, confidently, and precisely
- Extreme patience and a good sense of humour
- A start-up personality; entrepreneurial, ambitious, independent, systematic attention to detail, structured thinker, goal-oriented, flexible and able to deal well with setbacks
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