Administration Kenyan Jobs
Executive Assistant
Job Purpose Summary:
The position reports to the Group Finance & Strategy Director. The job holder will work closely with the Group Finance & Strategy Director to help manage the workload, accomplish tasks, organize the day, improve efficiencies and provide the required help.
The position calls for highly developed interpersonal and organization skills as well as the ability to maintain confidentiality on personal and company matters.
Key Responsibilities:
Organizing and maintaining diaries and making appointments
Coordinating with the Departmental Heads in producing timely and high standard documents, briefing papers,reports and presentations in word, excel, PowerPoint, Visio, etc.
Organizing meetings, events and workshops
Conducting research and writing reports as directed by the GFSD
Providing administrative support to the Project Teams
Acting as liaison between the respective departments and the GFSD’s Office
Screening calls, enquiries and requests, dealing with incoming emails, often corresponding on behalf of the GFSD
Liaising with clients, suppliers and other staff
Devising and maintaining office systems, including data management, filing and archiving
Making travel arrangement and accommodation reservations
Managing a small budget
Taking on ad-hoc duties as and when required by the GFSD
Qualifications, Knowledge and Experience
A University Degree preferably in Business Administration, Management or Communication. A Diploma in Secretarial Studies will be an added advantage
Working experience of at least 3 years with a stable history in a similar role
Demonstrated proficiency in Advanced Ms Office Suite and ability to use office and communications equipment
Strong work ethic
Exceptional time management skills
Neat, accurate, well-thought out and efficient work output
Excellent written and verbal communication skills including note taking and summarizing skills
Ability to maintain confidentiality
Strong organization and interpersonal skills and ability to work in a team-oriented and collaborative environment
Ability to work in a fast-paced and highly entrepreneurial environment
Results oriented with ability to work under strict deadlines manage conflicting priorities and deliver work of high quality
Pro-active approach to problem identification and resolution.
Closing Date: Tuesday, August 12, 2014
Key Skills/Specialization:
University Degree preferably in Business Administration
Management or Communication.
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