HR & Admin Jobs Kenya
Vacancy: HR / Office Manager – Nairobi
Our client is a multi-award‐winning and multi‐media communications project that is inspiring and motivating millions of young Kenyans to take action to improve their lives and engage with urgent practical issues that shape their future.
They aim to connect Kenya’s 27 million youth with ideas and opportunities that create employment, protect livelihoods and environments, strengthen society and help them to engage in constructive and democratic ways.
We are looking for an exceptional individual with proven human resource management experience to join and support the dynamic team in Kenya in the role of HR/Office Manager.
Duties and Responsibilities
Human Resource Management
- Manage and drive the key pillars of HR in close coordination with the WTS COO:
- Recruitment & Induction;
- Job Roles & Organizational Structure;
- Remuneration & Reward;
- Performance Management;
- Training, Development & Motivation;
- Administrative HRM: Contract, Insurance, SACCO & Leave Management
- Be the direct contact person internal and externally on all matters H.R on behalf of WTS, in consultation with WTS Chief Operations Officer
- Be the HR business partner for WTS Head of Departments
- Drive the continual documentation and updating of all WTS HR processes including required Data forms etc
Office Administration
- Take overall ownership of the smooth running of the WTS office
- Procurement; assist in performing, monitoring and control of the procurement process in liaison with Finance department; maintaining supplies record, re-order levels coordination deliveries and liaising with finance Department on payment matters.
- Insurance; Identifying and negotiating for relevant insurance covers; managing renewal of all insurance covers including processing of claims where necessary and premiums due; ensuring that all WTS assets are insured; being key liaison with the insurance agency
- Contract management; negotiating, drafting, maintaining and monitoring all supplier/service provider contracts
- Coordination and liaison with relevant service providers to ensure smooth running of office including internet, utilities etc
- Ensure organization and maintenance of office records in both paper and electronic format;
- Oversee distribution incoming and outgoing correspondence / deliveries
- Oversee the maintenance of communal office facilities and equipment
- Manage all office vehicle records, transport and messenger services including preparing monthly analysis of trips and costs and advising on efficiencies to be made
- Supervise the office assistant, driver/administrative assistant and other support staff.
Meeting & Event Management
- Coordinate all company internal and external events, meetings, seminars, workshops and other events including travel and accommodation arrangements for the CEO, board members and staff as required.
- Manage all transport and logistics with support from Administrative Assistant; all staff travel; book and issue staff with taxi vouchers, tickets for flights, hotel accommodation vouchers, prompt processing of visa to facilitate staff travel and effective monitoring of Travel expenditure
Minimum Requirements
- Minimum of Bachelor’s Degree in social sciences (Human resource management, Sociology or equivalent) or business administration
- Additional professional courses in Human Resource Management are an added advantage
- Minimum of 4 years’ experience in a human resource management role
- Ability to manage the ‘technical aspects of the position as outlined in the key responsibilities
- Computer literate, highly proficient in Microsoft Office, particularly Word and Excel as well as an aptitude to learn other in-house programs
- Ability to develop productive working and interpersonal relationships, including team, negotiation and conflict handling skills.
- Demonstrated drive, proactivity and integrity
- Ability to communicate effectively (Oral and written skill)
- Ability to adapt to change
- A high level of attention to fine detail
- Ability and commitment to working in a team environment
- An exceptional innovative solution oriented colleagues
- Proven experience and versatility in coordinating multiple assignment and demanding schedules.
- An ability to work quickly and effectively under pressure and to tight deadlines
- An ability to motivate others to deliver on their roles
- Excellent organizational skills and ability to work independently
Salary Budget: Ksh. 100,000 – 150,000 Basic
How to Apply:
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.
Please send a copy of your updated resume, salary and benefits to info@dorbe-leit.co.ke with the job title HR / OFFICE MANAGER as the subject before close of business 6th Oct, 2014.
Only successful candidates will be contacted.
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