The post Kenyan NGO Jobs. Head of Programme Support appeared first on Career Point Kenya.Click on the TITLE link for the original.
Kenya NGO Jobs
Head of Programme Support
This post is avalibale to Kenyan nationals only
Background
Danish Demining Group (DDG) is a unit within Danish Refugee Council (DRC), which was recently ranked as the number 1 humanitarian organisation in the Global Journal’s 100 NGO’s ranking for 2013, and as number 4 in the NGO-sector as such.
Position’s Overall Objective
The role of Head of Regional Programme Support is to: support DDG Regional Office for Horn of Africa programme with fundraising, grants and finance management, oversee administration and procurement processes, perform compliance checks and provide technical oversight to senior finance, grants and administrative staff at country level; supervise and build the capacity of support staff in the regional office.
Responsibilities and Tasks
To achieve the position’s objectives the Head of Programme Support will perform the following tasks and undertake the following responsibilities:
Grant management
- Oversee grant management in the Horn of Africa region and act as the point of contact with whom coordination between the region and the Head Quarters office
- Maintain close relations with donors on grant-related matters, ensuring effective communication and advising Regional Director on issues arising
- Develop reporting systems including formats and planning tools in collaboration with Country and Regional Directors
- Ensure that Grants Management System is updated with support from Regional Grants Assistant
- Quality assure reporting documents, ensuring that they meet donor requirements and contracts, are of a high standard and submitted on time
- Represent DDG HoAY at meetings with donors and kick-off meetings for new grants
Finance
- Oversee financial management in the Horn of Africa region, acting as the point of contact for coordination between the region and the Head Quarters office
- Ensure timely and accurate cashbook management and reporting by regional finance staff, providing technical support as required
- Ensure preparation of timely and accurate financial reports with support from the Regional Finance Officer
- Support the Regional Director in preparation of program budgets, maintain regional budget cost allocations;
- Verify and authorise payments against budget
- Oversee and quality assure re-booking requests from country programmes
- Provide technical support to financial management in field offices and regional office, accounts and procurement based on compliance checks, providing recommendations to Country and Regional Director to address identified issues
- Assist the Regional Director ensuring smooth internal and external audits, including leading on technical discussions and responses to auditors.
- Responsible for building capacity and supervising finance staff at the regional and field level
- Liaise and coordinate with DRC Finance Manager, Systems Manager and Head of Finance and Administration
Fundraising
- Keep the organisation up-to-date on changing donor priorities and regulations and ensure that new funding opportunities are identified and shared with teams in a timely manner
- Coordinate development of funding proposals by preparing writing guides, schedules and work plans, and managing timely submission of proposals, with technical support from DDG Mine Action and AVR technical advisers and oversight from Regional Director
Knowledge management & communication
- Ensure timely and accurate tracking and dissemination of Key Performance Indicator data for DDG’s offices in the region;
- Work in liaison with regional M&E adviser to ensure that inputs to M&E database are coherent, up to date and consistent with grant commitments;
- Produce reports and fact-sheets for senior management on request in liaison with HQ, AVR and Mine Action Secretariat staff based on M&E database and donor reports;
- Support dissemination of programme and research findings.
Other
- Supervise and build capacity of subordinate staff: Regional Finance Officer, Admin & Finance Officer, Admin & Finance Assistant
- Contribute to organizational processes of learning and policy formulation
- Liaise with DRC to ensure consistency in regard to tools and policies
- Additional tasks as assigned by the Regional Director
Reporting Arrangements: Reports to the Regional Director
Location: Nairobi with frequent travel within Horn of Africa and Yemen
Duration: 1 year contract with possibility of extension
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments.
Required Qualifications
- Master’s degree in relevant field of expertise
- Significant professional experience or relevant qualification in finance or accounting
- Minimum of five years of INGO experience with significant experience in grants, fundraising, financial management, Procurement, HR and Admin.
- Excellent written and oral communication skills
- High accuracy and attention to detail
- Capacity to prepare logical, coherent and consistent documents including log frames
- Knowledge DRC/DDG policies and procedures or similar humanitarian/development NGO operating standards
- Ability to work rapidly with staff in the field directly and remotely in writing and where necessary revising concepts, proposals and reports
- Ability to work independently and as a team player with demonstrated leadership and participatory manner.
- Extensive knowledge and skills in quality control and compliance issues
- Ability to operate effectively under strict deadlines
- Familiarity with requirements of key DDG donors including DANIDA, NMFA, EU, DFID, SIDA and ability to work in a multi-donor environment,
- Regional experience
Start date: 1st June 2014
For more information about our work and organisation, please visit our website http://ift.tt/vnKgqm .
Application and CV
- Applications should be in English and include the following:
- A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria, include your current salary and expected salary.
- Concise and accurate CV (maximum 3 pages). The CV should include information about your university degree(s), list of completed relevant training courses, work experience, name and contact details of 3 relevant references
The application should be sent to: Job@ddghoa.org and the subject line should read HEAD OF PROGRAMME SUPPORT .
The deadline for submission of applications is the 25th April 2014.
We thank applicants for their interest in the position however, only candidates shortlisted for an interview will be contacted
The post Kenyan NGO Jobs. Head of Programme Support appeared first on Career Point Kenya.Click on the TITLE link for the original.
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