Save the Children Data Management Assistant Jobs in Kenya.
Vacancy: Data Management Assistant
Reference Code: DATA/WAJ/ASS/SCI
Team / Programme: Programmes
Location: Wajir
Grade / Tittle: 5
Post Type: National (1year with possibility of extension)
Child Safeguarding: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: In close liaison with the MEAL officer and program coordinators, the Data management Assistant support the collection, processing and verification activity data reports/forms and maintains programme/projects databases by entering new and updated monitoring data and data collection forms.
He/she assists with monitoring and evaluation matters within the projects in order to ensure successful project implementation.
Scope of Role:
- Reports to: MEAL Officer
- Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
- Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
- In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
- In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.
- Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country.
- We employ more than 300 staff and have an operating annual budget in 2014 of approximately US$25 million.
Staff directly reporting to this post: None
Data Management Assistant Skills and Behaviours (our Values in Practice)
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, and achieving and role modeling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and
- applying appropriate consequences when results are not achieved
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Key Areas of Accountability:
- Work with the MEAL officer and program coordinators in all processes of ensuring efficient project data Management including collecting, organizing, and verifying accuracy of data before it is captured into database.
- Perform data entry and provide summaries and regular trend monitoring as requested by program teams.
- Performing data cleaning as required for all the programs running in the field office
- Documentation and management of programs data/information.
- Filing the data collection forms including CHWs reports in an organized manner.
- Maintain and share updated database of all program data on regular basis and help retrieve information to inform project reporting
- Participate in regular monitoring of programme activities in the field including post distribution monitoring, write up reports and provide appropriate feedback to the supervisor and the field staffs accordingly.
- Participate and lead in facilitating Community feedback sessions and beneficiary Focus Group Discussions (FGDs) and semi-structured interviews and follow up on feedback with the relevant departments
- Request for additional information from the field staff when necessary and work with the field staff to ensure efficient data capture protocols.
- Assist in collecting and documenting human interest stories and case studies as benchmarks for best practices for use in periodic newsletters and other internal publications
- Assist in undertaking data quality audit, spot checks and on-job trainings on proper data/information keeping for the various supported health facilities and community units.
- Assist in refining the project monitoring tools
- Assist in developing a system of analysing and managing information on beneficiary lists and training databases.
- Support in planning and organizing for surveys/evaluations and supervising data collection
Qualifications and Experience for the Kenya Data Assistant Job
Qualifications:
- Degree or Higher Diploma in IT or related field;
- Skills, knowledge and ability to enter, analyse and report on data
- Mastery of Microsoft Word, Excel, Access and other statistical packages.
- Experience in related area of work
- Strong organizational skills, ability to plan and work independently to get results in a fast –paced environment
- Proficiency in both written and oral communications; Communicate efficiently and effectively both verbally and in writing
- Experience working with children and vulnerable communities
Basic skills needed
- Computer literacy a must
- Knowledge of local language
- An ability to work to deadlines
- An ability to work fast (but without mistakes)
- Good attention to detail
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Reference Code on the subject line by 4th May 2015.
Applications will be reviewed as and when they are received.
Only shortlisted candidates will be contacted.
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